Features
One system for the whole day, not five that nearly talk.
Most service businesses run a booking tool, a card terminal, a spreadsheet for shifts, a mail tool for campaigns, and a folder of consent forms. Calendia is all of that in one place, so a booking becomes a payment becomes a journal entry becomes an accounting line without anyone re-typing it.
Booking
Fill the calendar without touching the phone.
Customers book themselves, at any hour, into rules you set once. What they see is your brand, not ours.
Branded booking page
Your colours, your services, your photos, on your own domain. Works as a full site or as a widget on the one you already have.
Rules that match reality
Per-service duration, buffers, lead time, cancellation windows, room and equipment needs, and which employees may perform what.
Deposits and prepayment
Take a deposit or the full amount at booking, with no-show and late-cancellation fees applied by the same rules.
Waiting list
When a slot frees up, the people waiting for it are offered it automatically, in order, with a time limit.
Reminders that actually reduce no-shows
Email and SMS reminders on your schedule, with a one-tap link to confirm, move, or cancel.
AI voice receptionist
An optional agent answers your number, books, reschedules and cancels, and hands over to a human when it should.
Front desk & payments
Take the money without leaving the appointment.
The till, the terminal, the receipt, and the day’s books are one flow, so nothing has to be reconciled by hand at closing.
Point of sale
Sell services, retail products, packages, and gift cards in the same basket, with split payment across methods.
Card terminals
Works with Stripe, Vipps MobilePay, SumUp, Worldline, Nexi, Viva, Swish and PayPal — or with Calendia Pay, where the whole chain is ours.
Tap to Pay and app-switch readers
Take a card on the phone itself, or hand off to a reader app for businesses that already own one.
Cash register and drawer
Cash counting, float, custody handover between staff, drawer sanity checks, and a same-day Z close.
Receipts and the electronic journal
Print, email, or re-send a receipt. Every fiscal event is written to an append-only journal that cannot be edited afterwards.
Tips
Captured on the terminal or entered by hand, pooled per location, and paid out through a tracked payout run.
Records & consent
Keep clinical records like a clinic, not like a notes app.
For anyone whose customers sign something, disclose something, or come back for a course of treatment.
Health journal
SOAP notes, vitals, diagnoses, body and image annotation, and a timeline per customer, with a workspace layout each user can arrange.
Care-team scoping
Staff who are not on a customer’s care team do not see that customer. Owners and admins can, and every opened record is logged.
Disclaimers and consent forms
Build the form once, send it before the visit, and store the signed answer against the customer rather than in an inbox.
Doctor approvals
Route a contraindication or a treatment plan to a prescriber, with the conversation kept on the record.
Identity verification
Optional BankID and other national eIDs, at booking, at signing, or at login, where the country supports it.
Video consultations
A room created from the booking, signed links for both sides, the intake form attached, and notes landing on the record.
Marketing & loyalty
Get the same people back without nagging them.
The customer list you already have is the cheapest marketing you own. Calendia works it for you and stops when someone opts out.
Campaigns
Email and SMS campaigns built from real segments — last visit, service history, spend, employee, location.
Rebooking reminders
Per service, a “book again” nudge a set number of days after the visit, suppressed automatically if they already rebooked.
Win-back
Find the people who used to come every six weeks and stopped, and give them a reason to come back.
Loyalty and stamp cards
Recurring stamp cards and a credit ledger that can be redeemed at the till, not just admired in an app.
Gift cards
Sold online or over the counter, delivered by email, redeemable in the same basket as everything else.
Referral and influencer links
Trackable links per partner, with the bookings and revenue they produced attributed back to them.
Back office
The parts nobody enjoys, done once.
Rosters, pay, stock, and the books. This is where most of the hours disappear in a service business, and where a single system pays for itself.
Roster and absence
Shifts, opening hours per location, holidays, sick leave, and the availability the booking page reads from.
Compensation and payroll
Per-employee rules — salary, commission, per-service rates, supplements — and a payroll run you can export.
Inventory and suppliers
Stock levels, usage per treatment, supplier catalogues, purchase orders, and reorder points.
Finance sync
Revenue, VAT, payments, and payouts posted to Tripletex, Fiken, Fortnox, Visma, e-conomic, QuickBooks, Holded, Sage and others.
Reports
Revenue by service, employee, and location; VAT breakdowns; realized sales; and a daily settlement that ties out.
Multi-location
Locations with their own hours, staff, stock, prices, and tills, reported together or separately.
Platform
The things you notice only when they are missing.
Twelve languages, real access control, a mobile app for staff, and a shared front desk that does not mean a shared login.
Twelve languages
The whole product, and every customer-facing message, in English, Norwegian, Swedish, Danish, Finnish, German, French, Spanish, Italian, Portuguese, Russian, and Ukrainian.
Permissions
Roles plus per-user overrides, so one part-timer can be given the till without being given the journals.
Shared workstation quick switch
A PIN switches the person at the front desk in a second, and every action is attributed to whoever was actually there.
Provider mobile app
Calendar, customers, chat, selling, and receipts on the phone, with push notifications for what changed.
Imports
Customers, services, and future bookings imported from your previous system, checked before anything is written.
Public website and campaign pages
A hosted site and campaign landing pages with lead capture, on your own domain, without a separate website tool.